Content Planning Organization with Notion – Meredith Marsh (VidProMom)

Share this text

Sure, this content material planning group video actually dives deep into how my mind works… I used to be form of scared to point out this all on my YouTube and weblog!! However after listening to from so many content material creators about being overwhelmed and disorganized, I needed to get my Notion YouTube video template on the market.

Some product hyperlinks on this put up are affiliate hyperlinks, and I will likely be compensated once you buy by clicking our hyperlinks. Learn my disclosure coverage right here.

Notion YouTube Video Template

In order a content material creator and a self-employed individual, I wish to present you the three areas of my Notion setup which have actually saved my sanity in order that I can preserve my enterprise transferring ahead. I at all times have a solution to the query of “What ought to I be doing proper now?” Now, let’s dive into my Notion YouTube video template setup.

Studying Notion as a Newbie

I’m going to imagine that you just already know a bit of bit about Notion. This isn’t going to be an entire tutorial, there are whole channels devoted to educating you find out how to use Notion. So in the event you’re utterly new to Notion, you need to try Marie Poulin, Thomas Frank Explains, and in addition August Bradley. These are all glorious channels which have Notion tutorials.

YouTube Content material Planner Dashboard

To start out issues off, I’m going to point out you my YouTube content material dashboard. I bought a query on one in all my YouTube neighborhood posts from Tanielle, and she or he talked about struggling to seek out time to create content material for a number of platforms and keep organized. So I feel perhaps displaying how I keep organized and simply laying all of it on the market for you’ll enable you to additionally keep organized. I’m an enormous believer in, “In case you can keep organized, and you’ve got a spot to place your concepts, then you definately’ll be capable of create extra content material quicker.” Thereby, rising your viewers quicker.

Content material Planner

That is what I name a “content material planner.” You may consider it as a content material calendar or an editorial calendar. It’s all proper there on my dashboard, which is a venture within my venture database. Up there on the prime, I’ve some info, which I’ll clarify later.

The part proper within the center is form of like my prime navigation bar of a web site. So every of these issues drop down and so they have a crimson field round them as a result of they’re synced. I’ve those self same navigation dropdowns on a number of completely different dashboards. So if I add a hyperlink or edit a hyperlink, then it can happen throughout all of these synced parts. This “Sources” drop-down menu is only for this particular web page.

VIDEO: Content material Planning Group (Notion YouTube Video Template)

Embedded Database

Subsequent, I’ve an embedded database. That is actually the magic of Notion. That is the place the magic occurs. I even have two of them. There you’ll be able to see I’ve a YouTube Planner and I’ve a Video Standing Tracker displaying the identical info however in several methods. For instance, my YouTube Planner database, if I click on on it, will open up on one other web page. It accommodates each single YouTube video that I’ve ever created. Once I’m in planning mode, all I wish to see are the movies that I’m really actively planning presently.

So that they’re all a part of one massive database. However on my dashboard, I’ve it filtered in order that I’m solely seeing the stuff that I’m presently engaged on on the time. Notion just lately modified how they do their filters, so it’s a little bit new to me. However it’s sorted by the printed date, which is actually only a suggestion for me.

I even have two guidelines there. So the principles are: the content material needs to be a YouTube video, so it’s not a podcast episode or a weblog put up, it’s only a YouTube video. Then, so long as that video is both able to play, able to shoot, able to edit, prepared for evaluate, or able to publish. In different phrases, if it’s accomplished, or it’s printed, or it’s not prepared for something but, then it’s not even going to point out up in my checklist right here.

Video Standing Tracker

Below Video Standing Tracker is similar actual database, but it surely’s displayed in a different way. It’s displayed as a form of board. You possibly can see we have now a desk, we have now a board, and you’ll add different views there. This can be a board the place we will really transfer issues.

For instance, earlier than this video, I recorded a CapCut tutorial. So I may are available right here and say “okay, effectively that one is below Able to Shoot.” You possibly can see the one I’m planning proper now could be below “Able to Shoot.” Since I simply completed this one, I can simply drag it over to “Able to Edit” and it’s going to alter the video standing there. So it’s all the identical knowledge synced collectively. It’s all the identical database. It’s simply displayed in a different way, and I can see it organized in several methods.

Associated: Content material Calendar with Notion

Notion YouTube Video Planner Template

Subsequent, I name this my “content material organizer”. I even have a Notion YouTube video content material organizer template that you may obtain. Simply use this hyperlink to the Social Video Blueprint. It’s utterly free.

Now, I’ll present you what it’s wish to plan a video. So I’ve a CapCut tutorial that I simply recorded. As you’ll be able to see up there the video standing is able to edit, but it surely hasn’t been printed but. So I don’t have the YouTube thumbnail, I don’t have the URL. It’s not sponsored, so I don’t have that field checked.

Additionally, I’ve some primary form of brainstorming areas on the prime. In order that once I’m developing with video matter concepts, I don’t have to consider what am I going to say in my intro and what’s my outro going to be. I can simply drop the final gist of that video in there once I’m within the planning mode and consider my precise video concept by simply typing all of it out as quickly as I can.

I additionally wish to brainstorm my title concepts, you’ll be able to see I didn’t do this there. Contained in the Social Video Blueprint template, there’s an area so that you can brainstorm your thumbnail concepts. There are additionally a few different blocks in there. Then, I’ve one thing I name a “Block Script.” So that is outlined in my Social Video Blueprint that you may obtain without spending a dime. That is primarily how I script out my movies. I don’t essentially use each single a kind of blocks, but it surely is sort of a immediate. It helps me to determine what needs to be in my intro, what needs to be in my outro, and all the opposite issues that I must say earlier than I get into the content material.

Block Script

I’ve a column of what to say, that’s the place I’m speaking to the digital camera. And I even have a column of what to see. So if I’ve a video that’s going to be very B-roll heavy, for instance. Then I’ll put within the completely different B-roll items and components that I must share. If I’m going to do a screencast or something like that, I’ll put these notes in there. Typically. I don’t at all times do it, however I like having that column there. After which, in fact, Notion continues to be on the finish of the day, a clean web page. So I can put any notes that I need down beneath that space too.

So going again over right here to my dashboard, at any time when I’ve a brand new video concept, all I’ve to do is hit “New” and simply kind in my new video concept. And it’s going to be in there, it’s routinely going to be marked as a ready-to-plan. If it’s one thing the place I’m like, “I don’t know, perhaps I’ll do that in some unspecified time in the future sooner or later. However I’m not tremendous enthusiastic about it now,” then I’ll simply mark it as not prepared. And it gained’t even be on my dashboard. It’s nonetheless within the database, but it surely’s not in my dashboard. And I can come again to it later.

Weblog Content material Dashboard

Now as soon as a video is totally recorded, edited, able to go, then it clearly will get printed on YouTube. Then, it strikes into my Weblog Dashboard. My Weblog Dashboard is completely different than my YouTube dashboard. As a result of the databases are completely different. I used to have them mixed. But it surely bought actually massive and complicated. So I separated them out. However they’re linked by way of what Notion calls a relation. That’s my Weblog Dashboard. It’s type of related, however I’ve some fancy graphs up there.

I want there was a neater strategy to form of make these connections. However proper now what I do is open up my video matter within the YouTube content material dashboard. I’m going to repeat the title, that’s not essentially the title of the video. I’m going to repeat it and I’m going to hyperlink it to the weblog dashboard.

So proper the place it says empty, I’m going to click on it. Then, Notion goes to look by way of that linked database, the weblog database. It’s going to counsel if there are any present objects that I want to join it to. After all, there are none, so I’m simply going to create a brand new merchandise. I’m going to stick in the identical title there. That’s going to create a brand new merchandise in that database for me.

Weblog Creation Course of

So the weblog creation course of is totally completely different than the YouTube video creation course of, as you’ll be able to think about, proper? However the info that you’ll want to create both a YouTube video or weblog put up is comparatively the identical. It’s essential know the title. It’s essential have the key phrases. Additionally, you’ll want to know what the precise content material goes to be on this piece of content material. However the title is perhaps completely different. The precise key phrases may additionally be completely different. The notes or the way you create that piece of content material is perhaps completely different.

That’s why we have now the 2 databases linked by way of that “relation.” And the best factor about having these two utterly separate dashboards and separate databases is then all of these items that occurs after you publish a weblog put up, like going again and updating the search engine optimization or optimizing the affiliate hyperlinks. And even the monitoring of the info like you’ll be able to see there I’ve with these graphs, all of that may occur individually from the YouTube stuff as a result of none of that has something to do with the YouTube video.

Challenge Administration with Notion

So the opposite space of my Notion setup that’s actually important for me is venture administration. The To-Do lists, the deadlines, something that I must be engaged on and that I’m imagined to be engaged on. All of it comes into what I name the “Motion Zone.” I discovered find out how to set it up by way of August Bradley, which is among the channels that I discussed earlier. So it is a dashboard that I created for myself. It’s just like the “Meredith Dashboard,” the place I’ve my To-Do checklist over on the left, and I even have our initiatives, database, and a few of the objects from our venture database. These are the continuing initiatives, the issues that we’re actively engaged on proper now.

Plus, I’ve pulled within the checklist of movies that we’re engaged on proper now. And the checklist of weblog posts that we’re engaged on proper now. So I’m pulling these issues in from the varied components of my Notion and placing them into this one dashboard. Bear in mind, I stated I’m at all times asking the query, “What am I imagined to be engaged on proper now?”

That is the place I am going to reply that query for myself. I even have the navigation up on the prime similar to the identical factor that I’ve on the opposite dashboard pages. However how do I get stuff into my To-Do checklist? And the way does it connect with the Initiatives Database?

Initiatives Database

So that is my Initiatives Database. It’s a Notion database, it’s similar to a spreadsheet, which is similar form of database that the content material dashboard is about up like. So I’ve the venture and the standing of that venture. The statuses are both in progress, subsequent up, ongoing, on maintain, future, sometime, or accomplished. Now we have the zone for that venture.

I’ve three zones within the enterprise:

• Operations, which is like admin, bookkeeping, that form of factor.
• Progress is content material creation, launching merchandise and packages, creating freebies.
• Success is fulfilling in these programs and packages that we created.

So these are the three areas, the three zones, if you’ll, of the enterprise. Now we have a due date, which is usually irrelevant to the venture itself. It’s the duties which might be actually extra due date centric. It has the proprietor, which is normally going to be me. Then I’ve a Notion relation to a different database known as “motion objects”. The Initiatives Database and the Motion Objects database are two separate databases linked by way of a relation.

So if I have been to open up the Video Pursuit Society venture, you’ll be able to see I’ve these duties or To-Do checklist objects up on the prime. These get associated to the motion objects on my dashboard, or on my assistant Stephanie’s dashboard, for instance. If I do know like, “Hey, it’s the start of the month, it’s time to schedule the Fb group posts, proper?” I can create this as a brand new web page, it’s a brand new merchandise.

Then, once I open this up, if I mark it as “To-Do”, that’s one thing that’s not performed. It’s not in progress fairly but. If I mark myself because the proprietor, then once I come over to my motion zone, I’m going to see that it’s proper there, it’s really below no deadline. All of it is smart after getting these embedded databases inside the dashboard.

Firm Dashboard

Now there’s one final thing I wished to point out you. And that’s inside the firm dashboard. So I’ve like my very own private dashboard. After which I’ve the corporate dashboard. And that is form of the place the magic, I assume, of getting a venture database occurs. As a result of you’ll be able to have all these completely different initiatives happening. However there are some issues which might be like a one-off venture. You begin it and then you definately end it and it’s performed. And also you by no means do something once more, or you would have ongoing initiatives.

That’s why I really like this technique as a result of as content material creators, we have now numerous ongoing initiatives, like creating YouTube content material. It’s not like that’s ever going to be performed. Creating weblog content material, it’s by no means going to be performed. However perhaps redesigning a freebie, or designing achievement stickers, that’s a one-off venture, it’s a pop-up venture.

So I can have a look at my dashboard, and simply the way in which that is all laid out right here, it’s all pulling info from the identical actual database. But it surely’s arranging it in a means that is smart for my mind, visually. I made all of it fairly on objective in order that they’re straightforward to have a look at. I do know precisely what I’m on the lookout for once I come to this to this dashboard.

Furthermore, we have now our ongoing initiatives up there on the prime. Then, we have now in-progress initiatives and next-up initiatives, and so forth. Like most organizational methods, it takes some self-discipline to maintain it clear and preserve it going. Typically, I let it go utterly off the rails and I’ll return in and clear every part up and ensure all of the To-Do objects are the place they’re imagined to be. They’ve the right due dates and every part. That’s what a venture supervisor does.

Bullet Journal

I do nonetheless use the bullet journal over on my iPad, I’ve a digital bullet journal there in order that I’ve my precise calendar like, what’s scheduled for this week? When do I’ve a name, Zoom name, or assembly? Then, I’ve an precise checklist of issues which might be primarily on my plate. Once more, I’m at all times answering that query, “What am I imagined to be engaged on proper now?” The Bullet Journal and the Notion Dashboards. That’s how I reply that query.

Conclusion

As you’ll be able to see, there are various alternative ways to make use of my Notion YouTube video template for content material planning and group. Whether or not you’re a newbie simply studying the ropes or an skilled professional on the lookout for a greater strategy to handle your initiatives, Notion has one thing to supply. Have you ever tried utilizing Notion for content material planning? What ideas would you add? Let me know within the feedback!

Associated: Content material Creation Hacks for YouTube

Click on right here to subscribe to Meredith Marsh on YouTube.